Approved Foundation for Excellence Policies and Descriptions

The initial roster of draft policies and committee descriptions proposed by the Kalamazoo Community Foundation in the fall of 2017 in their role as governance facilitator was taken up by FFE Board members over the winter of 2018. The roster contained drafts for policies and committee descriptions that were either legally required for, or widely recognized as central to, the correct operation of a 501c3 non-profit, as well as policies that staff and the governance facilitator sought out to strengthen and further secure operations in perpetuity. Each document with the exception of the Freedom of Information Act policy and summary, which was produced by the City Attorney, was reviewed and edited by at least two City staff members familiar with each subject area.

Those drafts were presented to Board members in the official Board Binders at the February 2018 orientation meetings, where they were introduced by staff and discussed. In order to prepare for final drafting and adoption of policies and committee descriptions at the 2018 annual board meeting, staff then sent a board review roster to Directors on behalf of President Hopewell in an email on April 19, 2018. The annual meeting offered adequate time for discussion, final revision and adoption by formal vote. It was noted that the Investment Policy was a separate informational item at the annual meeting and that the Finance Committee would be given a period of one year to thoroughly explore a range of investment policies and policy choices in order to bring a report before the board at the  2019 annual meeting. Certain policies and descriptions were taken up for further work by the Finance Committee at its July 16 and August 23, 2018, meetings, when they were recommended for presentation to the Board at its October meeting. These documents were also presented to the Executive Committee as informational items at the committee's October 3, 2018, meeting to be added to this agenda.

The initial roster of draft policies and committee descriptions proposed by the Kalamazoo Community Foundation in the fall of 2017 in their role as governance facilitator was taken up by FFE Board members over the winter of 2018. The roster contained drafts for policies and committee descriptions that were either legally required for, or widely recognized as central to, the correct operation of a 501c3 non-profit, as well as policies that staff and the governance facilitator sought out to strengthen and further secure operations in perpetuity.

Each document with the exception of the Freedom of Information Act policy and summary, which was produced by the City Attorney, was reviewed and edited by at least two City staff members familiar with each subject area. Those drafts were presented to Board members in the official Board Binders at the February 2018 orientation meetings, where they were introduced by staff and discussed. In order to prepare for final drafting and adoption of policies and committee descriptions at the 2018 annual board meeting, staff then sent a board review roster to Directors on behalf of President Hopewell in an email on April 19, 2018. The annual meeting offered adequate time for discussion, final revision and adoption by formal vote. It was noted that the Investment Policy was a separate informational item at the annual meeting and that the Finance Committee would be given a period of one year to thoroughly explore a range of investment policies and policy choices in order to bring a report before the board at the 2019 annual meeting.

Certain policies and descriptions were taken up for further work by the Finance Committee at its July 16 and August 23, 2018, meetings, when they were recommended for presentation to the Board at its October meeting. These documents were also presented to the Executive Committee as informational items at the committee's October 3, 2018, meeting to be added to this agenda.

You can view the approved Policies and Descriptions pdf here (442 KB) .

City of Kalamazoo

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