January 22, 2024 City Commission Action Summary

Published on January 23, 2024

At its meeting on January 22, 2024, the City Commission took the following actions. You can watch the meeting online here. You can review the official agenda and detailed reports and documents related to each agenda item (beyond what is provided below) here.  

Consent Agenda (G)

Itms G1 and G3 were moved to the Regular Agenda. The City Commission approved items G2 and G4-10:

1. Approval of a professional service agreement with Traffic Tech Services for technical traffic related work in the amount of $50,000 over 24 months. Moved to Regular Agenda
2. Approval of the renewal of a cooperative contract with Salesforce for 311 Customer Relationship Management software licenses in the amount of $187,294.88.
3. Approval of a contract supplemental and change order with Moss Communications for a security camera system for the Epic Center Parking Ramp in the amount of $199,403.75. Moved to Regular Agenda
4. Approval of a contract extension with Student Haulers for the removal and disposal of trash, nuisances and garbage collected pursuant to the enforcement of various city ordinances in the amount of $250,000.
5. Adoption of a RESOLUTION establishing a branch of the City Clerk's Office on the campus of Western Michigan University in support of the elections on February 27 and November 5, 2024.
6. Adoption of a RESOLUTION setting a public hearing on March 4, 2024 regarding the Second Amendment to the Kalamazoo Downtown Economic Growth Authority Development Plan and Tax Increment Financing Plan.
7. Adoption of a RESOLUTION approving the 2024-2028 Parks and Recreation Master Plan.
8. Acceptance and approval of a grant amendment from the Michigan Economic Development Corporation Revitalization and Placemaking 1.0 grant program, increasing the award to $990,000.
9. Approval and acceptance of easement agreements with P&S Property Management, LLC and 5380 International Drive, LLC for water main installed as part of the Corporate Woods Parcel 3 Development in Texas Township.
10. Approval of the following appointments to boards, commissions, and committees:
    - the appointment of Clyde Robinson to the Board of Review for Assessments for a term expiring on January 31, 2027.
    - the reappointment of James Lippincott to the Board of Review for Assessments for a term expiring on January 31, 2024. Included with this recommendation is a request to waive City Commission Rule 12e regarding term limits.
    - the reappointment of Richard Skalski to the Board of Review for Assessments for a term expiring on January 31, 2027. Included with this recommendation is a request to waive City Commission Rule 12e regarding term limits.
    - the appointment of Drew Duncan to the Community Development Act Advisory Committee as the Stuart Neighborhood Representative for a term expiring on March 31, 2026. (Withdrew from consideration)
    - the appointment of Allison Haan to the Zoning Board of Appeals for a term expiring on March 31, 2026.
    - the appointment of Alan Sylvester to the Zoning Board of Appeals as Alternate Member #1 for a term expiring on March 31, 2025.

Regular Agenda (H)

The City Commission approved items H1-7. Item H1 was amended to exclude $1.65 million in ARPA funds budgeted to renovate Arcadia Creek Festival Place:

1. Adoption of a RESOLUTION approving and adopting the annual appropriation for the year 2024, setting forth the number of mills to be levied, approving an interim appropriation for the year 2025, and establishing policies for the administration of the budget. (Action: Motion to adopt the annual appropriation resolution and approve the component unit budgets and fee schedules, absent funding for Arcadia Creek Festival Place):
   a. Approval of the proposed FY 2024 Brownfield Redevelopment Authority budget.
   b. Approval of the FY 2024 Downtown Development Authority Operating Budget and the existing two-mill DDA Tax Levy.
   c. Approval of the FY 2024 Downtown Economic Growth Authority Operating Budget.
   d. Approval of the proposed FY 2024 Economic Development Corporation budget as submitted by the EDC Board.
   e. Approval of the FY 2024 Northside Cultural Business District Authority Operating Budget.
   f. Approval of the proposed 2024 fee schedule for the Kalamazoo Municipal Golf Association.
   g. Adoption of a RESOLUTION approving the 2024 fees for various permits, hearings, etc. within the Community Planning & Economic Development department.
   h. Adoption of a RESOLUTION to establish the Department of Parks and Recreation fees and charges for 2024. i. Adoption of a RESOLUTION to establish the City of Kalamazoo Cemetery fees and charges for 2024.
2. Approval of the annual agreement between the Kalamazoo Foundation for Excellence and the City of Kalamazoo, and authorization for the City Manager to sign all related documents. (Action: Motion to approve)
3. Approval of an extension of the sole source contract with Ferguson Water Works for 2024 Neptune Meters in the amount of $1,000,000. (Action: Motion to approve)
4. Approval of an extension of the contract, and budget amendment, with SWT Excavating, Inc. for the 2024 new water service installation project in the amount of $1,201,066.05. (Action: Motion to approve)
5. Approval of a one-year extension of the contract with the Michigan Municipal Risk Management Authority through Ibex Insurance Agency for property & casualty insurance annual premium and member loss fund deposit in an amount not to exceed $1,129,393. (Action: Motion to approve)
6. Approval of a professional service agreement with Traffic Tech Services for technical traffic related work in the amount of $50,000 over 24 months. Moved from Consent Agenda
7. Approval of a contract supplemental and change order with Moss Communications for a security camera system for the Epic Center Parking Ramp in the amount of $199,403.75. Moved from Consent Agenda