July 17, 2023 City Commission Action Summary

Published on July 18, 2023

At its meeting on July 17, 2023, the City Commission took the following actions. You can watch the meeting online here. You can review the official agenda and detailed reports on each agenda item here. 

Consent Agenda (G)

The City Commission approved items 1-12 and 14. Item G13 was moved to the Regular Agenda: 

1. Approval of a contract with Hildebrand Trucking, Inc. for trucking services in the amount of $125,000.
2. Approval of a contract with Pitsch Companies for asbestos abatement and demolition of the former bingo hall at 328 E. Stockbridge Ave. in the amount of $183,000.
3. Approval of a one-year contract extension with Waste Management for the rental, placement, and removal of roll-off containers and disposal of all street sweeping materials deposited in those containers in the amount of $185,000.
4. Approval of a contract extension with Trace Analytical Laboratories, Inc. for analytical testing services for a total amount not to exceed $194,176.
5. Approval of a contract with County Line Nurseries, Inc for the 2023 Tree Planting Program in the amount of $236,250.
6. Approval of a three-year contract with Cummins Bridgeway LLC for generator services through the Sourcewell cooperative purchasing program in the amount of $281,427.
7. Approval of a contract supplemental and change order with MONOFORM LLC for sanitary and storm manhole rehabilitation by lining in the amount of $293,450.
8. Approve a Professional Services Agreement with Prein & Newhof for the 2023 DWRF Contract 1 - Water Main Replacement Project, in the amount of $627,000.
9. Approve a Professional Services Construction Engineering Agreement with Prein & Newhof for 2023 DWRF Contract 2 – Northside Non-Copper Service Replacement Project, in the amount of $947,000.
10. Approval of a professional services agreement with Wightman & Associates for construction engineering services for the Whites Road Watermain & Roadway Project in the amount of $747,050.
11. Approve an Agreement with Abbey Farm Development Co., LLC for $345,875 for water main construction in Pavilion Township in the amount of $345,875 .
12. Approval of budget amendments for FY2023 Quarter 2 and 2023 grants under $25,000.
13. Approval of the Mayor's reappointments to the Investment Committee of the Employees Retirement System; and approval of a waiver of City Commission Rule 12e regarding term limits:
    - the reappointment of Dan DeMent for a term expiring on March 31, 2026.
    - the reappointment of Randy Eberts for a term expiring on March 31, 2026.
    - the reappointment of Robert Salisbury for a term expiring on March 31, 2026.
14. Approval of the following appointments to the Parks and Recreation Advisory Board: 
    - the appointment of Jarrett Blackmon for a term expiring on January 1, 2025.
    - the appointment of Riley Nilsson for a term expiring on January 1, 2027.

Regular Agenda (H)

The City Commission approved item H1 and made an amended motion on H2 to reappoint Dan DeMent and Randy Eberts to the Investment Committee of the Employees Retirement System and remove Robert Salisbury (H2 was moved from the Consent Agenda):

1. Approval of a contract supplemental/change order with SWT Excavating, Inc. for the FY 2023 DWRF Contract No. 2 North Kalamazoo Non-Copper Service Line Replacements in the amount of $3,878,403.66 for a total contract of $9,188,853.42.
2. Approval of the Mayor's reappointments to the Investment Committee of the Employees Retirement System; and approval of a waiver of City Commission Rule 12e regarding term limits:
   - the reappointment of Dan DeMent for a term expiring on March 31, 2026.
   - the reappointment of Randy Eberts for a term expiring on March 31, 2026.
   - the reappointment of Robert Salisbury for a term expiring on March 31, 2026.

Unfinished Business (J)

1. Approval of minutes from the City Commission meetings on August 29, September 6, September 19, October 3, October 17, November 7, November 21, November 28, December 1, December 5, and December 19, 2022. The minutes from the Business Meetings on September 6th and September 19th and the Committee of the Whole meeting on October 17th included proposed amendments.